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Posts Tagged ‘evolving’

If you have been a reader of my blog you know that I implemented an ABC’s Personal Kanban first in the fall of 2009.  However due to circumstances beyond my control (I took a leave of absence due to a family member’s illness) that first try was not seen through the whole year.  When I came back into the classroom in the fall of 2010,  I knew I wanted to make changes to our original board and implement it again to see through the whole year with my students.  And see it through we did.  It was a huge success!

This year I took a position within my school that moved me into a new classroom with younger students where  I implemented more Personal Kanbans with my new 3-year old students that also became very successful.  I was very excited to find out last week that 4 of the Personal Kanbans I have implemented in these two classrooms over the past two years will be included in the curriculum again for next year.  This is so exciting because not only will the students benefit but the teachers will as well.  I have learned just as much as the students have from implementing these and watching them evolve, it has helped us all to become better educators.

I was thrilled when I found out at the end of last year that the Personal Kanbans I implemented in the 4-5 year old classroom would become a part of the curriculum for the next year.  Now that I was no longer in that classroom, I was asked to work closely with the teachers in that room, to help them set it up and continue to monitor and have retrospective meetings throughout the year to track the progress.

We knew we didn’t want to change anything about the set-up of our board, so we kept it basically the same as last year.

Our ABC's PK 2010-11 Version

ABC's PK Version 2011-12

This year we took the kaizen moments we had from last year’s Personal Kanban and implemented them right off the bat at the beginning of the students alphabet learning journey.

  • We did not put their names on the task cards.  Last year we did and then discovered some of the students wanted to write their names in themselves as they were learning to write the letters.  So this year from the start of the use of the Personal kanban we did not put their names.  This resulted in the students learning to write their name even earlier in the school year.

This year just 1/2 way into learning to write the letters, the students were now well practiced at writing their names on their task cards.

  • Last year the parents were very involved and this proved to be the case again this year.  In fact when there were holidays that pushed the ‘normal’ letter learning day off by a day, the parents were asking the teachers if they should make letter task cards up for their children, instead of waiting for them to be sent home from our teachers.
  • From the beginning, there was no student apprehension this year.  The students were very excited for their first try at ‘homework’ – taking their card home and working on their letters for the next day of class.

1/2 way through learning the alphabet not only writing their first name also adding their last name (pixelated out for privacy). Also adding many more practice letters to their card.

  • Last year one thing we learned from our retrospect meetings is that if we doubled the amount of example letters we wrote on the task cards the students would then double their amount of letters they practiced. So by the middle of the alphabet this year the teachers doubled the amount of examples on the cards and once again the students followed suit by writing more letters on their cards.
  • Last year we also were thrilled when we got to the last four letters of the alphabet on our ABC’s Personal Kanban that the students were not only writing their first names but a few were adding their last names.  That was the first year we had ever experienced that.  This year the trend not only continued but it showed up even earlier on several student letter task cards.  This is a big improvement over last year.

Whiteboards, magnetic letters, pictures, all related to learning and writing the alphabet.

  • Last year after implementing the ABC’s Personal Kanban we began to notice during our free playtime at the beginning of each class the students were utilizing the blackboard on a daily basis to practice writing their letters.  We knew they were eager for more.  So this year the teachers planned on bringing out more alphabet related materials during playtime, we were interested to see if this would be embraced by the students this year.  We started to focus on doing this on our letter learning days, and it was so well received that it morphed into being done on each day during free playtime.  The whiteboards (one pictured above with a student practicing writing his letters) were a HUGE hit with all the students this year.

Were there as many kaizen moments with the ABC’s Personal Kanban this year as there was last year?  I would say no.  However there were still kaizen moments throughout the year which will once again help us to evolve the board again for next year to be even better, to help the students become more effective and efficient in their learning of the alphabet. We will take the lessons we’ve learned this year and apply them to the board we set up for next year.  One theme from our students that proved true once again this year is that they all want to shine, they all want to do great work, and they all want to share their success with each other.  This ABC’s Personal Kanban has proven once again this year to be an excellent catalyst in helping our students to thrive in our pre-k classroom.

Next Post coming up this Wednesday:  How my family is using Personal Kanban to help my Dad recover from major surgery.

Follow me on twitter: @topsurf

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Want to know more on Personal Kanban?  Visit the Personal Kanban website.  I highly recommend purchasing the book: Personal Kanban Mapping Work / Navigating Life by Jim Benson and Tonianne DeMaria Barry.

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When I began this year of school, there was one big idea on my mind all summer that I knew I wanted to see become a reality. I had a few discussions with my school’s director about it, just as when I came to her with the idea for our ABC’s Personal Kanban, she was excited and encouraging.

My online Personal Kanban- combining all areas of my life on one board.

I knew since I began using LeanKit Kanban for my own personal use at home that it would be a great tool for my classroom. If I could keep track of my professional projects, running my non-profit, my family tasks and extracurricular activities all by using LeanKit I knew it was a good fit for the classroom.

This year I wanted to use LeanKit to track my students progress with benchmark goals, have all the information in one place, easily accessible and highly organized. Doing all of this without multiple folders filled with papers was a HUGE plus. No more sitting on the floor the night before parent/teacher conferences with papers and folders spread out all over trying to organize each student’s folder and papers to go over with the parent. This year I have tried to become as green as I could in our classroom, I started all communications through email instead of sending papers home, I sent our monthly newsletters home electronically as well. This would be another way to help aid in the green effort and be a huge time saver as well.

This was my first time using the board purely for classroom use. Therefor my board went through many, many changes. I know what I will start out thinking will work, sometimes when you put the board to task, just doesn’t work how I intended it to work. So as I began to use the board I was constantly re-arranging it to suit my needs. I would set it up, begin to use it, find something not working well for me and then I would shift lanes around. I love how my board evolved with my changing needs as the year went on. I eventually would like to be able to use this board with all my parents having access to it. The parents can see exactly where their child is at in the classroom. Instead of putting the student names on the cards I could assign each child a specific number that way each parent would look for the corresponding number for their child and know exactly what their child is working on. I am excited for the parent/teacher/education collaboration I believe would come from that access.

After I initially set up the board I showed it to several educator and Personal Kanban friends to get their input. I knew this board was not going to be used as a ‘traditional’ Personal Kanban for me. The flow would be totally different from anything I have ever worked in before. When I first set up my board I did so with each student having just one task card. As I began to use the board I noticed right away that this was not going to be effective and so the changes really started to begin.

One of the first board set-ups I tried. It would later evolve into the board pictured below.

I decided I needed many task cards for each student. As the year went on and we moved on to more and more benchmarks I began to add more lanes. I realized rather quickly that each lane needed a card for each student, to track exactly where they were with each particular benchmark.

The 'almost' finally evolved board.

So as each card was added and the student was tested, their results were placed right on the task card and they were put into the proper part of the lane. I decided that each card would not be moved to the completed lane. I thought that would become to confusing for me when I was adding all the final results, therefor I decided I needed just one more lane.

Placeholder lane for all student cards after posted on completed card.

I decided to add one last card for each student that would go into the completed lane. On this card I would post all the benchmark results. As I added each benchmark result on the corresponding student’s card I moved that corresponding benchmark card from the original benchmark lane over to the Placeholder lane.

Once I had every student’s benchmark cards moved over to the Placeholder lane I knew their results were posted on the new card and completed therefor I could put that new card right into the completed lane.

The night before my parent/teacher conferences for the first time in 10 years I was not stressed out. The only task I had left to do was to open up my LeanKit Kanban board and look in the completed lane and make sure one last time that I had every student in that lane with a completed card. That took me less than 5 minutes. For each conference all I had to do was to open up the appropriate student card and read the benchmarks to each parent. Everything I needed was posted on each card.

This set-up worked for me in my pre-k classroom wonderfully. I understand that every classroom is different and has different needs. I wanted to share what I have done this year because my hope is that it gets other educators to begin to think about how they could use LeanKit Kanban to fit their needs in their classroom. It is so customizable the possibilities of use are almost limitless. Educators could use it to track any and all of the projects in their classroom. Taking it even another step forward in your classroom, this would be a great tool to have your students (at all age levels, K-College) use to track their project(s) as well. I am a firm believer that there is not any circumstance to which you can’t apply a Personal Kanban. It aids the learning process in such a positive way by helping students to become more effective and efficient in their work whether working on their own or in a collaborative situation.

My attempt to go green and become organized with much less stress this year in my classroom has been a complete success. :-)

Follow me on twitter @topsurf

Coming up next week - A full wrap-up on this year’s ABC’s Personal Kanban we are using for the 2nd year in a row in the classroom.

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Interested in finding out more about LeanKit Kanban? Visit the LeanKit Kanban website. LeanKit Kanban is also available for mobile use. Check out the iPad/iPhone versions via iTunes.

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For more information on Personal Kanban visit the website. Want to learn more? I highly recommend purchasing the book: Personal Kanban Mapping Work / Navigating Life by Jim Benson and Tonianne DeMaria Barry.

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Do you ever sit on the weekend and think about what you have coming up in the next week? And when you begin to think about what your children have coming up and your husband, you become overwhelmed. And well, you just don’t want to venture into the week wondering how you are going to keep everything straight and get everything done. This happens to me every weekend. Well, let me re-phrase that, the first part happens to me but I don’t become overwhelmed because I take action instead.

It is no small secret that you can’t do everything yourself. A well oiled machine’s gears only work well with all the parts of the machine when they are well oiled. I like to think that my family works in this way. I believe that we do because we use a Personal Kanban to keep our well-oiled machine running.

Last week, we had an daunting amount going on in our family. I was traveling, my husband was going to be traveling and my daughter was starting practices for her spring sport among other activities she had going on. Immediately I got out the sticky notes. I asked each member of my family what color sticky notes they wanted their tasks to be on. I asked my family members this because I wanted each of them to be able to take one glance at the board and know exactly what each of us is doing at any given time, and I wanted them to be a color that made them happy. :-)

A lot of the time when I am entertaining or making a special recipe or meal, I will make a Personal Kanban right on my kitchen counter.

My kitchen counter Personal Kanban

It’s usually a smaller scale Personal Kanban and is perfect for my use. However, when involving my whole family with a lot of tasks, I need more room and need it to be highly visible where all members of my family can access it.

In the past I have liked to use the refrigerator, but the Post-its wouldn’t stick to the door, so I decided on the cabinet that is most used, the dish cabinet. (No one can eat without going into this cabinet!) :-D

Our family kitchen cabinet Personal Kanban

My husband chose the blue, my daughter the purple and I was the pink color sticky notes. This worked out great because I didn’t need to add names, just what each task was and we all knew immediately whose task it was. I even decided to add the day the task was going on, that way when I filled the ready lane I could put every task up in chronological order, it made it easier to wade through.

An example of our task sticky note.

I set up our family Personal Kanban with three lanes ready, WIP (work in progress) and done. Then I filled up the cabinet doors with the tasks. Sunday came, and we dove right into the week.

By Tuesday we were in a very good flow.

What I love most about doing a family personal kanban is the fact that it involves everyone. While I was away my daughter and husband moved their tasks and kept each other in check. Here’s another thing that I love: it’s like I have a safety net in place, it ensures that we are working together as a family (even if one of us is traveling.) I’m not worried that my daughter won’t get to her activities on time. I know it’s getting accomplished.

Saturday Afternoon

By the end of the week, we had wrapped up almost all the tasks, we were just waiting for my husband to arrive back home from his business trip, so we could enjoy the weekend together as a family.

I have been using family Personal Kanbans since I discovered Personal Kanban, and I am always thrilled that each time I (we) learn and evolve while using them.

My daughter gives her appreciation

Although it didn’t happen on our kitchen cabinet Personal Kanban, in the past my daughter has even shown her happiness on our progress by leaving a little happy face right on the board.

Here are a few take-aways that I have discovered since implementing Personal Kanban in my home with my family.

  • We learn something new about each other with every new board we set up.
  • Our family boards are constantly evolving with each new one we make together.
  • Putting your week on a board and being able to visualize your upcoming tasks somehow gives you a wave of calm.
  • I sleep better at night when I’m traveling knowing my family members have the visual reminders of important tasks that can’t get overlooked.
  • We learn to trust each other more.
  • By using color specific Post-it notes, each of us can glance and immediately know what we need to do at any given moment. This has worked much better for us than all of us using the same color and just putting names on each of the post it notes. That can get very confusing, especially when you have a lot of tasks.
  • By each of us having accountability it adds to a great feeling when the board is complete at the end of the week. It feeds our brain and makes us happy. It’s brain candy!* :-)
  • This is something we work on together as a family all week long. It brings us closer together.
  • Each board is a direct reflection of our family and where we are all at together in our lives.
  • This time it was a kitchen cabinet, next time it might be on a white board, on the bathroom mirror or on our family room coffee table. We are doing what works for us at each unique moment in time. This is what I love most about Personal Kanban, it’s personal.
I highly recommend trying this out with your family, or even on a smaller scale, by making a Personal Kanban just for yourself.

How are you using Personal Kanban? Have you tried it with your family? What is your experience? I’d love to hear your thoughts and experiences, feel free to drop them in the comments below.

Follow me on twitter – @topsurf

Like this post? Want to read more? Check out how I am using Personal Kanban in my classroom by reading this post and this post. Also take a look at other ways I have used Personal Kanban to become more effective and efficient by reading this post.

Coming up next: Find out how I am using a Personal Kanban in LeanKit Kanban to track my students’ progress in my classroom.

*”When you pull that sticky note into DONE, it’s brain candy. This is the full quote taken from the Personal Kanban Mapping Work Navigating Life book.

Intrigued but not sure where to start or need more information? Check out Personal Kanban by visiting the website. I highly recommend purchasing the book, Personal Kanban Mapping Work/ Navigating Life by Jim Benson & Tonianne DeMaria Barry.

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 ”…uh… ogres are like onions!   ~ Shrek

“Example?  Why? They stink? They make you cry? Oh, you leave ‘em out in the sun,  they get all brown, start sproutin’ little white hairs?”  ~ Donkey

“NO! Layers! Onions have layers! Ogres have layers. Onions have layers.” ~ Shrek

I began using Personal Kanban in June of 2009.  I am almost at my two-year anniversary (yes, I used the word anniversary, I think this day should be celebrated! :-) )  of faithfully using this method to be more effective and efficient in all facets of my life.  This got me to thinking about Personal Kanban and why I have continued to use it.

Take for example my moleskine Personal Kanban: 

The above photos show the very first Personal Kanban I made in my moleskine notebook.

I then decided, the first Personal Kanban I made wasn’t working well for me on this particular day so I made a new “daily Personal Kanban”.

Then I was traveling out-of-state and it was very important that I packed everything I needed.  I couldn’t let anything fall through the cracks, so I made a Personal Kanban specifically for all the items I needed to pack.

Later on that month I realized I was not taking any time to do activities I loved to do anymore.  So I thought if I just put some of those “relaxing” tasks on my Personal Kanban and did them when perhaps I was on a pomodoro break between “working” tasks, that maybe I could get some relaxation time in, even if it was just 10 or 15 minutes here or there.

It worked!! :-)

My husband and I were talking about everything we wanted to do in our backyard this year and while making a shopping list of items we needed, we were getting confused by what and where we wanted those items to go, so I decided to make this Personal Kanban, which is a map of our backyard showing what we wanted to do where we wanted to do it.

While not your traditional Personal Kanban, it has been very effective, we are making headway in our backyard.

I began to notice that when working with some bigger tasks I would move them to completed thinking they were done and then realized I forgot to do something related to that task, such as a follow-up email or a phone call.  That’s when I began using a multi-layered task based Personal Kanban.  I would put the big task on the post it, then the smaller tasks that were needed to be done in order to complete that bigger task.  I was very happy with the successful results.

I went through a 2 – 3 week period where I was having a difficult time focusing on what I needed to accomplish.  So I made this Personal Kanban.  The ready tasks all together and then on separate pages the wip and the completed lanes that way I stayed focused on the task at hand instead of looking at the whole board at once and skipping around.  Staying focused on that one page and task really worked!

I am a teacher and moving into a new classroom in the fall.  I have been brainstorming about several goals I want to accomplish with my students next year.  I work very often with mind mapping.  I like seeing the goal, and then branching out with the tasks of what I need to complete that goal.  So I thought why not combine the two together?  I have made several since this one and I am pleased with how they all have worked out.

Why did I use my moleskine Personal Kanban as an example?  These photographs above show perfectly what I love so much about Personal Kanban.

  • Changes.  Personal Kanban changes with you.
  • Changes.  Personal Kanban changes you.
  • Stories. Personal Kanban tells many stories.
  • Kaizen. My favorite part of Personal Kanban are the Kaizen moments.
  • Creative.  I can be as creative or non-creative as I want.
  • Insight.  I have learned what I like to do and what I don’t like to do.
  • Accountability.  My Personal Kanban holds me accountable.
  • Materials.  You don’t need anything fancy to use Personal Kanban.  A pen, a piece of paper or post it note or a marker and a white board,  you are good to go.
  • Working.  Whiteboard, no whiteboard, notebook, no notebook, online tool, post it’s on a kitchen counter top or your refrigerator.  Personal Kanban is just that, personal. Do what works for you.
  • Simple.  Personal Kanban is not complicated.
  • Retrospect.  Looking at a completed board, what worked, what didn’t?
  • Engineering.  By using Personal Kanban I am the engineer in the effectiveness and efficiency of my life.
  • Collaborate.  By using Personal Kanban in meetings, in my classroom (ABC’s Personal Kanban- Kidzban) and in my home, everyone gets a voice that’s heard and everyone contributes to the success.
  • Brain Candy.  There is nothing that feeds your brain like moving a completed task to the DONE lane!  :-)
  • Evolving.  Personal Kanban is constantly evolving with you and your life.  There is constant flow.  It’s in a word beautiful.
  • Discoveries.  By connecting with others who are using Personal Kanban I am learning from what they have learned.
  • Onion.  Personal Kanban is just like an onion.  So simple, yet so many layers.  This is what I love most about Personal Kanban.  You are constantly uncovering layers, that lead you to discoveries, that lead to a better you.
We are constantly changing and evolving.  Two years, 730 days.  I am not the same person I was two years ago.  I believe I am a better version of myself.  Thanks in a good part to my self discovery by using Personal Kanban.
Onions.
Personal Kanban is just like an onion.
Ogres are just like onions.  
We are just like onions.  
We all have layers.  

Interested in finding out more about Personal Kanban?  Visit the Personal Kanban Website.
Want to read an awesome book on Personal Kanban?  Purchase: Personal Kanban Mapping Work / Navigating Life 
Thank you to Jim & Tonianne who have given me great guidance on my journey with Personal Kanban over the past two years.
View my productivity photos on flickr:

Follow me on Twitter: topsurf

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When I first talked about using Personal Kanban in the classroom it was back in December we were just really settling in to our routine in the classroom. I gave an overview of what we were doing, what we wanted to achieve, and let you know just how successful we thought it had been.

ABC’s Personal Kanban

That was last year, this is today and things have changed, dramatically.

I recently sent an email, and in that email I was talking about our classroom Personal Kanban, I mentioned that every weekend when I am preparing task cards for the upcoming week I would wonder if we would have any more Kaizen moments with our ABC’s Personal Kanban and think to myself, no we are done, there is nothing left for us to discover. Those thoughts were proven wrong time and time again, week after week.

Work in progress. Our class has indeed been a work in progress and what a progression it has become.

When we began on our evolving classroom journey we had just a few simple goals:

  • We wanted to the classroom Personal Kanban to easily understood by parents and the teachers alike.
  • We wanted the students to excel at what had traditionally been a very unappealing and difficult part of the preschool classroom activity-learning to write the letters. We wanted to excite the children about learning not think of it as a chore.

As I have told several people what unfolded we were not prepared for. I had no doubt it would be successful, but just how successful, I wasn’t sure. I saw what Personal Kanban did for me in my own private life, but would this happen for 4 and 5 year old students in the classroom too?

The question was answered every week before our eyes. Many Tuesday’s after class we would stand looking at the ABC’s Personal Kanban and discuss what had happened that day. We had many, many retrospective talks about the board, we had more Kaizen moments than I can list. It was like standing back watching a puzzle magically come together piece by piece every week.

Here are a few things we discovered by using the abc’s Personal Kanban in our classroom:

  • The excitement from the children grew every week, with each letter they completed on their task card.
  • Students were excited to share their work with other children in the classroom.
  • Students wanted to collaborate on the chalkboard writing their letters, teaching other students how to write letters.
  • Parents were excited to see their child’s progress.
  • Parent involvement was close, if not most of the time at 100%. It was not out of the norm to have a homemade task card brought to class if the student was absent on the day when the task cards came home. (see photos below)
  • Students going above and beyond what was expected of them on their task cards. (see photos below)
  • Students who were once fearful of their work and results, now exerting more effort, striving to do even better.
  • Students waiting at the board before their name is called to come over with their task card, in anticipation of receiving a sticker reward for a job well done.
  • Students excited to learn, having fun and learning without even realizing, it’s fun!

Week after week, when the students came back to class with their completed task cards, we saw revelation after revelation. What follows below are a few photographs that we took trying to capture those revelations.

This particular child’s parent expressed concern at the beginning of the year over her child’s fear of writing the letters. By the week we introduced the letter “Ii” those fears were erased!

The student above was not the only student turning over his task card to do extra work!

Student’s doing extra practice on the back of their task cards. Doing extra work on their own!

It should be noted that we are just introducing the letters to the children and getting them acquainted with using the pencil. We are not looking for perfection, we just want them to get comfortable with using the pencil.


Kaizen Moment. We give the student more examples, they in turn write the letter more too.

Up until this letter was introduced this student only wrote the letter one time on his task card every week. When we gave the student more than one example of the letter he in turn wrote the letter more. After this week, we went back to writing only one example of the letter, but this student continued on writing more than one example of the letter. :-)

Parent made cards.

Students turning cards over, and parent made cards.

Drawing pictures on the back of task card that begin with the letter of the week.

Students not only were writing letters on the back of their task cards but they were also starting to draw pictures of things that began with the letter of the week. Not only writing the letter but RECOGNIZING the letters outside the box.

Students now writing their names on their own

Another Kaizen moment. We realized that if we didn’t write the student’s name on the card and left it blank, they would write their name on their own!

First and Last names!

Not only were they writing their first names on their own, a few weeks later they started to write their last names too!

Letter R Week

We have only 4 letters left to learn this year in our classroom. The success we have seen simply stated, is amazing. The best part of adding Personal Kanban in our classroom has been the learning journey that not only the students have been on but the one I have been on. I am proud to say that we have aided the students in building a strong foundation for their learning journey on into kindergarten, elementary school and beyond. I have learned a great deal from watching them learn. No doubt it has made me a better teacher. It has definitely been a win win situation.

This week we are wrapping up our parent-teacher conferences, when speaking with the parents this week I heard the following statements, “My child loved working on her task card it made her feel important.” “To have all the cards for my child to be able to look back and see all the letters he learned, I wasn’t just telling him, I was showing him, he was able to see all he’s learned.” And finally one parent remarked to me “He was so excited to get into class to show you his card, week after week his excitement grew, he’s been so proud of his work.”

Although I will not be in this particular classroom next year, this Personal Kanban will be used again. Will it be exactly the same, I don’t think so. I know it will evolve with the classroom and the students as they evolve, learn and continue to grow, that alone makes me very happy. :-) I have been brainstorming and already have many Personal Kanban ideas in the works for my new classroom next year. I will continue to track the progress, learn and grow right along with my students.

I believe strongly that even though ours is a preschool classroom this can be modified and used for any aged student in the classroom, preschool through college and beyond. As a teacher what we must do is to the keep the student engaged, be creative, help the student to be the best he/she can be. I believe that Personal Kanban will do just that.

While my example is an ABCs Personal Kanban, what I’d like you to understand is that it could very easily be a sight words Personal Kanban, a times table Personal Kanban, a book report Personal Kanban, an art project Personal Kanban, a science lab experiment Personal Kanban. The possibilities are endless.

Once you have a Personal Kanban set up for your classroom and begin to use it, you will see the students begin to become engaged seeing what their classmates are doing. They compare on the board, they collaborate and they become excited. When they see completed tasks (which means they have learned that task) they want more, *it’s in a sense brain candy.


I would like to say once again that none of this would have been possible without the guidance of Jim and Tonianne who have helped me brainstorm and given me great guidance along the way. Thank you for all of your help.


*it’s in a sense brain candy.” This is a partial quote taken from the book Personal Kanban Mapping Work / Navigating Life by Jim Benson and Tonianne DeMaria Barry The complete quote is as follows:
“When you pull that sticky note into DONE, it’s brain candy.”
It is no small secret this is my favorite quote in the book! :-) If you have not yet purchased this book, I highly recommend it. It’s the definitive guide on Personal Kanban.
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Personal Kanban Website:
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Purchase the book:
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