Tracking Student Progress with LeanKit Kanban

When I began this year of school, there was one big idea on my mind all summer that I knew I wanted to see become a reality. I had a few discussions with my school’s director about it, just as when I came to her with the idea for our ABC’s Personal Kanban, she was excited and encouraging.

My online Personal Kanban- combining all areas of my life on one board.

I knew since I began using LeanKit Kanban for my own personal use at home that it would be a great tool for my classroom. If I could keep track of my professional projects, running my non-profit, my family tasks and extracurricular activities all by using LeanKit I knew it was a good fit for the classroom.

This year I wanted to use LeanKit to track my students progress with benchmark goals, have all the information in one place, easily accessible and highly organized. Doing all of this without multiple folders filled with papers was a HUGE plus. No more sitting on the floor the night before parent/teacher conferences with papers and folders spread out all over trying to organize each student’s folder and papers to go over with the parent. This year I have tried to become as green as I could in our classroom, I started all communications through email instead of sending papers home, I sent our monthly newsletters home electronically as well. This would be another way to help aid in the green effort and be a huge time saver as well.

This was my first time using the board purely for classroom use. Therefor my board went through many, many changes. I know what I will start out thinking will work, sometimes when you put the board to task, just doesn’t work how I intended it to work. So as I began to use the board I was constantly re-arranging it to suit my needs. I would set it up, begin to use it, find something not working well for me and then I would shift lanes around. I love how my board evolved with my changing needs as the year went on. I eventually would like to be able to use this board with all my parents having access to it. The parents can see exactly where their child is at in the classroom. Instead of putting the student names on the cards I could assign each child a specific number that way each parent would look for the corresponding number for their child and know exactly what their child is working on. I am excited for the parent/teacher/education collaboration I believe would come from that access.

After I initially set up the board I showed it to several educator and Personal Kanban friends to get their input. I knew this board was not going to be used as a ‘traditional’ Personal Kanban for me. The flow would be totally different from anything I have ever worked in before. When I first set up my board I did so with each student having just one task card. As I began to use the board I noticed right away that this was not going to be effective and so the changes really started to begin.

One of the first board set-ups I tried. It would later evolve into the board pictured below.

I decided I needed many task cards for each student. As the year went on and we moved on to more and more benchmarks I began to add more lanes. I realized rather quickly that each lane needed a card for each student, to track exactly where they were with each particular benchmark.

The 'almost' finally evolved board.

So as each card was added and the student was tested, their results were placed right on the task card and they were put into the proper part of the lane. I decided that each card would not be moved to the completed lane. I thought that would become to confusing for me when I was adding all the final results, therefor I decided I needed just one more lane.

Placeholder lane for all student cards after posted on completed card.

I decided to add one last card for each student that would go into the completed lane. On this card I would post all the benchmark results. As I added each benchmark result on the corresponding student’s card I moved that corresponding benchmark card from the original benchmark lane over to the Placeholder lane.

Once I had every student’s benchmark cards moved over to the Placeholder lane I knew their results were posted on the new card and completed therefor I could put that new card right into the completed lane.

The night before my parent/teacher conferences for the first time in 10 years I was not stressed out. The only task I had left to do was to open up my LeanKit Kanban board and look in the completed lane and make sure one last time that I had every student in that lane with a completed card. That took me less than 5 minutes. For each conference all I had to do was to open up the appropriate student card and read the benchmarks to each parent. Everything I needed was posted on each card.

This set-up worked for me in my pre-k classroom wonderfully. I understand that every classroom is different and has different needs. I wanted to share what I have done this year because my hope is that it gets other educators to begin to think about how they could use LeanKit Kanban to fit their needs in their classroom. It is so customizable the possibilities of use are almost limitless. Educators could use it to track any and all of the projects in their classroom. Taking it even another step forward in your classroom, this would be a great tool to have your students (at all age levels, K-College) use to track their project(s) as well. I am a firm believer that there is not any circumstance to which you can’t apply a Personal Kanban. It aids the learning process in such a positive way by helping students to become more effective and efficient in their work whether working on their own or in a collaborative situation.

My attempt to go green and become organized with much less stress this year in my classroom has been a complete success. 🙂

Follow me on twitter @topsurf

Coming up next week – A full wrap-up on this year’s ABC’s Personal Kanban we are using for the 2nd year in a row in the classroom.


Interested in finding out more about LeanKit Kanban? Visit the LeanKit Kanban website. LeanKit Kanban is also available for mobile use. Check out the iPad/iPhone versions via iTunes.


For more information on Personal Kanban visit the website. Want to learn more? I highly recommend purchasing the book: Personal Kanban Mapping Work / Navigating Life by Jim Benson and Tonianne DeMaria Barry.



2 thoughts on “Tracking Student Progress with LeanKit Kanban

  1. Patty,

    I did not know you were doing Kanban in the classroom. This is so awesome.
    As you know we are using Scrum. We should connect and talk. It may be interesting to develop some sort of Agile K12 Community.
    Keep up the great innovative classroom concepts.

    John Miller

    • Hi John,

      Thank you. I also love what you are doing with scrum. I would be very happy to connect. I am all for an Agile K12 Community.


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